UCT vendors

Non-registered vendors

Buying from non-registered vendors results in significant extra costs to the university in subsequent administrative processes. A minor saving for the department can be a significant extra cost to the university. The use of non-registered vendors poses special risks and costs to the university.

Vendor Types

  • Preferred Trade Vendors: Accredited suppliers with whom UCT has negotiated best price, quality and service.
  • Trade Vendors: Loaded in SAP, but where formal agreements regarding price, quality and service are not negotiated by Procurement and Payment Services.
  • Temp Vendors: Intended for genuine once off transaction. Their use is monitored and blocked after 3 purchase orders.

If you intend to use a vendor regularly make sure to apply for  Trade Vendor status.          

To create a vendor on SAP

Where there is no preferred vendor and/or an already registered vendor for the items you need to procure, and you plan to regularly use a vendor, you can request that the vendor be created on SAP:

Vendors are judged according to the following criteria for possible inclusion to the database:

  • financial stability
  • tax compliance status
  • VAT status
  • BEE status
  • payment terms and method
  • conditions of sale
  • resource and operational capacity
  • trade references